What to Look For in Board Management Software

Board management software is a software tool that allows directors’ boards as well as their administration support staff to help with the preparation of meetings, distribution of documents and communication on key points. These systems are paperless, and participants can communicate and collaborate remotely through the web browser or mobile app. The best systems include features that let you record and manage meetings, schedule agendas, share documents, and collaborate on them in real-time. They also allow for the recording of meeting minutes, tracking document versions, and monitoring the compliance with specific legal requirements or regulatory requirements based on the industry.

The selection of a suitable board portal should be decided after a https://boardroomspace.info thorough evaluation of the requirements of all members of the board including the board members, CEO and managers. The decision-making process is often triggered by a few pressing issues such as security, cost-reduction, and efficiency, however a thorough evaluation should be done to ensure the net benefits are greater than the costs.

A good board management software should include the following characteristics:

Secure data storage – Many providers provide cloud or physical storage with secure encryption. The latter offers more stringent standards and also certified physical security. It should also be able to save all relevant documents needed for a meeting in all its entirety, which must be more than just a set of PDFs and emails. The software must be able to encourage best practices such as the introduction of key discussions and decision-making prior to the agenda and including health and safety issues.